Adaptable Meeting Rooms For the Flexible Office

The Covid pandemic has imposed new ways of working and we are now finding that workplace specialists are looking for innovative and creative, adaptable workspaces that support a healthier workplace. We can still only guess at how COVID-19 will impact office design in the long term, but the most important lesson to take from the past 15 months is that adaptability is even more crucial than ever - Our workspaces need to be ready for anything.

 With companies now realizing the benefits of both remote working and the importance of in-person connections and collaborations, there is a need to find ways to bring workers back to the office whilst also ensuring investment beyond the pandemic. Even before the crisis, businesses were trending towards flexible and remote working. To adequately plan for the future, businesses will need to take both preferences into account. One significant post-Covid result will be that almost every physical meeting will include participants joining remotely. All signs are indicating that we can expect future workspaces to be agile and adaptable. People will need a variety of environments to work in, so companies will need to provide an adaptive architecture that is flexible and able to cater to the employee needs as they change.

What is an Adaptable Meeting Room

In one of our previous articles, we looked at the Flexible Workplace and we are now seeing this trend growing more as businesses around the world begin their return to the workplace strategy. In order to cater for this, we need agile solutions that offer modular and adaptable features to enrich the employee experience, solutions where expensive and wasteful construction is replaced by modular architecture with simple, functional design.

Smaller office pods and booths make an ideal spot for one person, or even two colleagues to join a video conference from the office, as well as offering a distraction-free respite for individual work. However, workers want flexibility in where they work, sticking to the home office for heads-down tasks and heading to the office when they need to collaborate with colleagues and clients. With staff members no longer working in close proximity each day, the ability to bring people together for all-staff meetings and events becomes essential to building a sense of community and corporate culture.

In order to provide for this, businesses should give sufficient thought to a variety of spaces – open and enclosed meeting rooms, conferences rooms, and other areas – allowing for more engaging and collaborative company culture, that can support productive working and meetings for everyone in the room.

Modular Meeting Rooms For an Adaptable Workplace

Modular meeting rooms designed for adaptability, can facilitate private one-on-ones, as well as larger collaborative discussions and videoconferencing, whilst also offering a comfortable, private space to concentrate on the task at hand. One great feature of modular meeting rooms is that they open up the traditional team meeting spaces to a new world of possibilities with an open, airy environment ideal for impromptu brainstorms and discussions.

Using these free-standing, modular meeting rooms rather than traditional construction, means they can be positioned in various places throughout the office or moved to an entirely new location as company and employee needs to change, evolve or adapt. This allows any company to add space-efficient, ready-to-use, meeting rooms to their workplace delivering a seamless experience without expensive, distracting office buildouts.

The biggest change the pandemic has brought is in our thinking. We have a new understanding that being productive doesn’t necessarily mean being present. That flexibility truly does allow us to maximize potential and work more effectively.  It’s a new attitude that is sure to result in more inclusive, diverse, and accessible workspaces. The workforce often wants a destination space that gives them the opportunity to increase productivity and group work sessions, providing this is what makes spaces special.


Spacestor’s design team was commissioned to design and engineer an adaptable meeting room system with high levels of modularity and durability. The key objective was to create a highly modular, sustainable, and customizable system with full user control and an optimal video conferencing and room experience. To meet the need for an adaptable room system, Verandas were born, based on the next generation of our Residence pod family.

Verandas are designed with the key elements of being inclusive and sustainable in its design. As well as this they are tech-enabled, with cable routes and modular plug-and-play ‘power plinth’ and with consideration towards user comfort with unique room cooling and temperature control system and acoustic qualities that are unique to Spacestor.

The Residence platform is a highly adaptable and modular way of creating space division and pods, as well as incorporating accessories and customization. High levels of modularity are integrated into the construction of the Verandas, meaning each room variant can be dismantled and rebuilt with ease and at high speed. Designed for ease of construction and reconfiguration, making full use of the flexibility of build enable the space-efficient creation of integrated multi-modal spaces.